One Platform. Nine Products.
Everything a service business needs — diagnostics, CRM, time tracking, finance, operations, HR, content, courses, and referrals.
Stop Tracking Hours. Start Tracking Transformation.
Every tool counts minutes. Only MachineOS Tracking answers the question that matters: Are you building a business, or building a bigger trap?
Time Tracking Tools Track Time. They Don't Track What Matters.
You log hours. You invoice hours. But you never learn whether those hours moved you closer to freedom — or deeper into the trap. MachineOS Tracking connects time to strategy.
They Count Hours
You could bill 40 hours this week and still be 100% stuck in delivery. No tool tells you: are you Doing, or Designing?
They Miss the Mix
Utilization rate looks great. But 82% of your time is hands-on delivery. That's not a business — that's a job with overhead.
They Ignore the Business
Retainer burn, Cash Conversion Cycle, team capacity — the metrics that determine whether your business is scalable or just busy.
See Tracking in Action
From timer to transformation metrics — explore every part of the platform.
Weekly Hours
Everything You Need to Track, Analyze, and Transform
Track
Smart Timer
One-click timer with project and client context. Tag entries, split time, and track billable vs. non-billable automatically.
Weekly Timesheet
See your entire week at a glance. Grid view makes bulk entry fast. Submit for approval with one click.
4D Category Tagging
Every time entry gets a 4D tag: Doing, Deciding, Delegating, or Designing. Manual, project-default, or smart rules.
Analyze
4D Mix Analysis
The metric no one else tracks. See how time splits across Doing, Deciding, Delegating, and Designing. Track the shift over weeks.
Founder Extraction Score
100 minus your Doing percentage. Measures how close you are to founder-optional. Target: 80 or higher.
Cash Conversion Cycle
Days to invoice, days to payment, total CCC. Track the financial pulse of your service business.
Manage
Retainer Management
Track burn rate, rollover hours, and overage in real time. Circular gauges show at a glance who's on track and who's at risk.
Team Insights
Utilization by team member, individual 4D Mix, billable percentage. Know who's overloaded and who has capacity.
Profitability Reports
Revenue per hour by client. Project budget burn. Team performance. The numbers that determine if your business is scalable.
What Makes Tracking Different
Not another timesheet. Built for service companies that want to transform, not just track.
Tracks Transformation, Not Just Time
Every entry is tagged with a 4D category. You don't just see hours logged — you see whether you're moving toward freedom or deeper into delivery.
Built for Service Companies
Retainer burn, client profitability, Cash Conversion Cycle — metrics that matter to consultancies, agencies, and coaches. Not project teams shipping software.
Part of Your Whole Stack
Tracking connects to Hub (CRM), Money (invoicing), and OS (strategic goals). One login, shared client data, no integrations to maintain.
Founder Extraction Score
No other tool measures this. FES shows how close you are to founder-optional — the whole point of building a scalable service business.
4D Mix Analysis
Doing vs Designing is the difference between a job and a business. The 12-week trend shows whether you're making progress or just staying busy.
Built for Service Companies That Think Bigger
Whether you're a solo consultant or a 50-person agency, Tracking shows you where your time really goes.
Consultants
Track where your hours actually go. See your 4D Mix and start the shift from delivery to design.
Agencies
Manage retainers, track team utilization, and know your true revenue per hour — by client.
Coaches & Trainers
Stop guessing how much time goes to admin vs. coaching. The 4D Mix makes it visible.
Fractional Execs
Bill accurately, demonstrate value, and prove ROI with time-to-strategy ratios.
Frequently Asked Questions
What makes this different from Toggl or Harvest?
Those tools track hours. MachineOS Tracking tracks your transformation. The 4D Mix analysis shows whether you're moving toward a scalable business or building a bigger trap. No other tool connects time to strategy.
What is the 4D Mix?
It's a framework for categorizing how founders and teams spend time: Doing (delivery), Deciding (management), Delegating (building team capacity), and Designing (strategic/visionary work). The goal is to shift from mostly Doing to mostly Designing.
How does retainer management work?
Set monthly hour allocations per client. Track burn rate in real time, manage rollover hours, and get alerts before overages happen. Clients can even see their own usage.
Does it integrate with invoicing?
Yes. When Money launches, tracked hours will flow directly into invoices. Until then, export time data for your current invoicing tool.
Can I track team time, not just mine?
Absolutely. See every team member's utilization, 4D Mix, and billable percentage. Identify who's overloaded and who has capacity.
Is there a free plan?
Yes. Track your own time for free. Team features and advanced analytics are part of the Growth and Scale plans.
What is the Founder Extraction Score?
FES measures how much of your time is spent on non-delivery work. It's calculated as 100 minus your Doing percentage. Target: 80 or higher, meaning 80% of your time on strategic, management, and delegation work.
Does it work standalone or do I need other MachineOS products?
Tracking works perfectly standalone. But it gets more powerful when connected to Hub (client records), Money (invoicing), and OS (strategic goals). One login, shared data, no integrations to maintain.
Your Hours Tell a Story. Make Sure It's the Right One.
Start tracking with purpose. See your 4D Mix. Transform your business. Free plan included — no credit card required.